Privacy Policy

How we collect, use, and protect your information

Introduction

Rotary Youth Exchange Districts 5710 & 5680 ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or participate in our programs.

Last Updated: January 2026

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Fill out contact forms or applications
  • Register for an account on our website
  • Apply to become an exchange student or host family
  • Subscribe to our newsletter
  • Participate in our programs or events

This information may include:

  • Name, email address, and phone number
  • Mailing address
  • Date of birth (for student applicants)
  • School information
  • Parent/guardian information

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

  • IP address and browser type
  • Device information
  • Pages visited and time spent
  • Referring website

How We Use Your Information

We use the information we collect to:

  • Process applications for exchange students and host families
  • Communicate with you about our programs
  • Send newsletters and program updates
  • Respond to inquiries and provide support
  • Improve our website and services
  • Comply with Rotary International requirements
  • Ensure the safety and security of program participants

Information Sharing

We may share your information with:

  • Rotary International: As required for Youth Exchange program administration
  • Partner Districts: When coordinating international exchanges
  • Host Families and Clubs: Necessary information for placement and support
  • Service Providers: Third parties who assist with website operations

We do not sell your personal information to third parties.

Cookies and Tracking

Our website uses cookies and similar tracking technologies to enhance your experience. Cookies are small files stored on your device that help us:

  • Remember your preferences
  • Understand how you use our website
  • Improve website functionality

You can control cookie settings through your browser. However, disabling cookies may limit some website features.

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Secure socket layer (SSL) encryption
  • Access controls and authentication
  • Regular security assessments
  • Staff training on data protection

Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your information (subject to legal requirements)
  • Opt out of marketing communications
  • Withdraw consent where applicable

Children's Privacy

Our Youth Exchange program involves minors. We take extra care to protect the privacy of children under 18. Parental consent is required for all student applications and participation in our programs.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Contact Us